Supplier Code of Conduct
Legacy Reserves is committed to operating its business ethically and in compliance with all laws and regulations. We strive to share, uphold, and embody ethical and business principles that clearly set out how we do business and engage with each other and the community. We expect all of our business suppliers, vendors, contractors, and service providers, including their staff, agents, and subcontractors (“Suppliers”), to embody our values, abide by our policies and practices, and comply with all applicable laws, rules, and regulations.
Suppliers are responsible for staying up to date on Legacy’s expectations in addition to any legal and regulatory requirements for proper compliance and governance. If you do not have a copy of any policy mentioned herein, please ask a Legacy manager or supervisor. Legacy will take appropriate disciplinary action for violation of Legacy’s policies, up to and including termination of a Supplier’s contract, based on the severity of the violation and individual circumstances. If any doubt arises as to the meaning or interpretation of these requirements, or if any conflict is identified between a Supplier’s policies or practices and those of Legacy, the Supplier must consult with the appropriate Legacy manager or supervisor.
Suppliers must maintain integrity, ethics, transparency, and compliance in all business conducted. Suppliers must establish a way for employees and stakeholders to report concerns or potential violations of the law, regulations, or this Supplier Code of Conduct. Legacy maintains a Compliance Hotline (which can be reached at 866-574-1203) to enable internal and external stakeholders to report confidentially and anonymously any unethical, illegal, or otherwise inappropriate behavior they may observe. Suppliers and their staff are encouraged to use Legacy’s Compliance Hotline to report concerns or potential violations related to Legacy employees or business. Legacy does not tolerate any form of retaliation, including threats, discrimination, or discipline against anyone who reports a concern in good faith or participates in an investigation. Retaliation of this nature is a violation of this Supplier Code of Conduct and the law. Any act of retaliation will result in discipline, up to and including termination of a contract.
Conflict of Interest: Suppliers should declare any potential, perceived, or actual conflict of interest in relation to Legacy staff or other suppliers (i.e., sub-contractors) to the appropriate Legacy manager or supervisor. Conflicts of interest arise when a person’s financial interests or personal relationships conflict, potentially conflict, or appear to conflict with their professional responsibilities or Legacy’s business interests. Legacy expects its staff and all Suppliers to avoid these actual or perceived conflicts as they can erode trust and harm Legacy’s reputation.
Fraud: Suppliers should implement appropriate and effective procedures to detect and prevent any form of bribery, corruption, kickbacks, or embezzlement.
Acceptance of Gifts: Suppliers should not offer or provide any gift, meal, beverages, entertainment, or benefit to a Legacy employee or contractor (or family member of the same) which may not be in compliance with Legacy’s Acceptance of Gifts policy, or which may improperly influence, or appear to influence, business decisions.
Intellectual Property: Suppliers must respect, and not infringe upon, intellectual property rights of others and must abide by all applicable software and data licensing obligations implicated in their work with Legacy.
Privacy & Confidentiality: Abide by all applicable privacy and information security laws and best practices for the use and protection of private, confidential, proprietary, privileged, or material nonpublic information. Suppliers must appropriately safeguard the privacy and personal information of customers, employees, and stakeholders. Suppliers must also protect against the unauthorized use or misuse of any Legacy information or data. This obligation continues even after the particular job or working relationship with Legacy ceases.
Proper Use of Legacy Assets: Suppliers should protect and ensure proper and legitimate use of all Legacy assets. Protecting against theft, loss, and misuse of Legacy assets is the responsibility of all Suppliers and Legacy employees. If a Supplier becomes aware of any theft, loss, or misuse of Legacy assets, they should raise the issue with appropriate Legacy personnel or report the issue to Legacy’s Compliance Hotline (866-574-1203).
Policies & Practices: Suppliers must actively support Legacy’s policies, practices, and protocols. Suppliers should provide mechanisms for reporting concerns or potential violations. As stated previously, Suppliers and their staff are encouraged to use Legacy’s Compliance Hotline (866-574-1203) to report concerns or potential violations related to Legacy employees or business. Suppliers must prohibit any form of retaliation against an individual for reporting a concern.
Public Disclosure: Suppliers must not speak on behalf of Legacy in any form or capacity unless such Supplier has been specifically and formally approved by authorized Legacy personnel.
Political Donations or Statements: No Supplier should make any political donation to any party, candidate, or cause, or make any political statement, on behalf of Legacy at any time.
Health, Safety & Environment
Legacy is committed to protecting our environment, community, and the health and safety of all affected by our activities throughout the entire lifecycle of our operations. Safety is a core value at Legacy – and we require the same from our Suppliers. Suppliers must have a Health, Safety & Environment (HSE) management system or program that—at the very least—meets industry standards and applicable laws, rules, and regulations. Legacy, however, expects its Suppliers to have an HSE program at least as comprehensive and strict as Legacy’s HSE Management Program, including Legacy’s HSE Compliance Manual and Drug & Alcohol Policy.
We expect our Suppliers to proactively identify and effectively control potential risks and hazards in all operations. We believe that all workplace injuries, illnesses, and incidents are preventable. All individuals performing work for Legacy must be fit for work. Suppliers must operate in an environmentally responsible manner, strive to minimize adverse impact on the environment, and adhere to all environmental laws, rules, and regulations where they operate.
- operate in a manner that is consistent with Legacy’s fundamental commitment to safety and do their part to achieve best-in-class safety performance;
- provide all employees and subcontractors with clear direction and expectations, and uphold proper procedures to detect, prevent, and handle potential risks related to health, safety, the environment and security of people;
- provide a reasonably safe workplace, free of all forms of harassment or violence;
- comply with all applicable laws, rules, and regulations related to health and safety in the workplace and all environmental laws, rules, regulations, and industry practices.
Anti-Corruption and Bribery
Suppliers must comply with all applicable anti-corruption laws and regulations related to their work with Legacy. This includes compliance with Acts such as the US Foreign Corrupt Practices Act. Suppliers must not tolerate or engage in any form of corruption.
Suppliers must not make, offer, or authorize (directly or indirectly) any unlawful payment, gift, or promise of benefit to anyone on behalf of Legacy. Suppliers must transact all Legacy-related business with transparency and record and report transactions appropriately.
Antitrust and Competition
Suppliers must compete fairly in the industry market and follow all antitrust and competition laws. Suppliers must not influence a market or take unfair advantage of anyone through manipulation, concealment, use of proprietary, confidential, or privileged information, misrepresentation of material facts, or any other act that may unfairly impact competition, such as bid rigging, price fixing, market allocation, manipulation of a bid process, or misleading or false claims.
Records Management & Accuracy
Suppliers must maintain accurate business and operational records as required by law, industry standards, and any contract with Legacy, and provide reasonable access to Legacy as required.
- maintain appropriate business, financial, and operational records, as required by industry best practice and applicable law or regulation;
- conduct reasonable internal financial audits to ensure reliability and accuracy of records;
- abide by and support all creditworthiness verifications, records audits, inspections, and the like; and
- be prepared to submit their HSE program and performance information for verification by Legacy, which may include additional site access, documentation, interviews, and subcontractor information.
Respectful Workplace Practices & Labor Laws
Suppliers must implement and uphold respectful workplace practices, be committed to making fair and lawful employment decisions, and treat all individuals with dignity and respect. This includes the promotion of inclusion and diversity, and a commitment to providing a safe, professional, and productive work environment. Suppliers should implement and uphold appropriated processes to prevent, review, remedy, and discipline unacceptable conduct.
Suppliers must protect, respect, and support human rights measures and comply with all relevant local, state, federal, and international labor and human rights laws. Suppliers must ensure that all legal and statutory requirements are met with respect to all of their workers.
- exercise fair and lawful hiring practices and provide a work environment free of harassment, discrimination, bullying, violence, intimidation, and any other disrespectful or offensive behavior;
- comply with applicable employment, labor, and human rights laws governing work hours and compensation, including minimum wage, overtime, and benefits;
- employ workers who are legally authorized to work in the location in which Supplier provides services or goods to Legacy, and validate an employee’s work eligibility status;
- comply with all applicable laws and regulations regarding freedom of association and collective bargaining;
- not use or tolerate the use of forced, coerced, or child labor; and
- understand the important role our industry plays in identifying and preventing human trafficking through increased employee awareness.
Suppliers must uphold all applicable national and international trade and commodities laws—including economic sanctions, embargoes, and trade or use restrictions related to their business with Legacy.
It is a priority of Legacy to be a meaningful part of the social and economic fabric of the communities in which we operate. Building and maintaining the trust that others place in us—and that we have for one another—is fundamental to our success, as is supporting and giving back to the communities in which we operate. We strive to employ local Suppliers as much as possible and encourage our Suppliers to support the local economy and community as well.